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Modern bookkeeping happens inside cloud platforms (QuickBooks, Xero, NetSuite). Translate business events into the proper software modules, documents, and bank feed actions!

Lesson: Accounting Software Rules

In cloud accounting systems, choosing the correct form automatically creates the proper background debits and credits:

Workflow Action	When to Use It	Background Ledger Impact
Invoice	Customer is billed on credit terms (pays later).	Debit: Accounts Receivable Credit: Sales Revenue
Sales Receipt	Customer pays immediately at point of sale.	Debit: Cash / Undeposited Funds Credit: Sales Revenue
Receive Payment	Customer sends money settling an open invoice.	Debit: Cash / Undeposited Funds Credit: Accounts Receivable
Enter Bill	Vendor delivers goods/services due in 30 days.	Debit: Expense or Asset Credit: Accounts Payable
Pay Bills	Disbursing cash/checks to settle entered vendor bills.	Debit: Accounts Payable Credit: Bank / Cash
Bank Feed: "Match"	Bank downloaded a deposit/check that already has a transaction in the ledger.	Links statement to existing record (avoids duplicate income/expenses).

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System Batch Posted!

Lesson: Accounting Software Rules