Posting Trial Balance - BC Bookkeeping Tutorials|

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Posting Trial Balance

General Ledger Journals
Trial Balance

After transactions have been recorded in the Journals, they are then transferred (posted) to the General Ledger Accounts. After transactions have been posted to the General Ledger, a Trial Balance is prepared.

We used a Trial Balance in an earlier lesson to check our postings. I just didn't tell you at the time. Let's review the formal definition. A Trial Balance is a listing of all the accounts appearing in the General Ledger with the dollar amounts of the debit or credit balance of each. It is used to make sure the books are "in balance" - total debits equal total credits.

A Trial Balance is just a Worksheet that bookkeepers and accountants prepare from the General Ledger to check that the books (General Ledger) are in balance.

Debit Account Balances = Credit Account Balances

Let's take a look at ABC's Trial Balance.
ABC Mowing
Trial Balance Worksheet

AccountDebit BalancesCredit Balances
Asset Accounts5080
Accounts Receivable1600
Inventory-Office Supplies100
Mowing Equipment12500

Liability Accounts

Accounts Payable
Note Payable-Bank

Equity Accounts

Owner's Capital
Owner Draws1100

Revenue Accounts

Mowing Revenue

Expense Accounts

Mulch Expense160
Advertising Expense225

As you can see, the Debit Balance Accounts equal the Credit Balance Accounts.
Normal Balances for the Types of Accounts
Just to keep you on your toes - do you recall what type of accounts normally have a debit or credit balance ?
  • Assets, Expenses, and Draws normally have Debit Balances.
  • Liabilities, Owner's Capital, and Revenue accounts normally have Credit Balances.
Need proof ?
Refer back to our preceding Trial Balance for ABC. The Trial Balance has a column for Debit Balance Accounts and a column for Credit Balance Accounts.

Sure enough, our Assets, Owner's Draws, and Expense Type of Accounts are listed in the Debit Balance Column. Likewise, our Liability, Owner's Capital, and Revenue Type of Accounts are listed in the Credit Balance Column.

How do you initially determine that an Account has a Debit or Credit Balance ? This is simply a matter of determining if the Account has more Debit Amounts Posted or More Credit Amounts Posted. If More Debits Than Credits have been posted to the Account, the Account will have a Debit Balance. Likewise, if More Credits Than Debits have been posted to the Account, the Account will have a Credit Balance.

We'll use ABC's Trial Balance later to prepare our Formal Financial Statements.
Before we move on to the next lesson, since they say that a picture’s worth a thousand words, let’s use a picture to illustrate the flow of information (business transactions) into our bookkeeping records.

You're right Financial Statements have not yet been discussed; but, guess what's coming next ?
Bookkeeping's Flow Of Information
Source Documents
Provide the initial data about business transactions

Use the information from the Source Documents to create a chronological listing of all business transactions and detailed information about each transaction

General Ledger
Uses the information transferred from the Journal(s) to summarize the data into individual accounts

Trial Balance
Uses the information from the General Ledger to summarize and check the data to use for preparing Financial Statements

Financial Statements
Uses the summarized data contained in the Trial Balance to prepare the business's Financial Reports

After the Videos and Tests get ready to see how you can determine if a business is Sick or Well with Financial Statements
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