Settings Explanation - BC Bookkeeping Tutorials|dwmbeancounter.com

You can give customers access to important transactions in Manager by establishing customer portals. Customer portals can be established for all, or only some, of your customers. Within them, you can control the types of transactions a customer can view, including:

• Sales quotes
• Sales orders
• Sales invoices
• Credit notes
• Delivery notes

Portals are mainly used with Manager's Cloud Edition.

Divisions are optional. They help monitor profitability by division or cost center within a single financial entity. But Manager users also find them helpful for monitoring financial performance at different geographic locations or on business brought in by individual sales representatives.

You can employ divisions selectively. That is, you can apply them only to certain types of transactions or those you want to include in a specific analysis. Different divisions can be applied for different purposes, as well. So their utility extends well beyond divisional accounting.

Manager’s forecast capability is not fully implemented. Some selections are allowed that have no effect. Others can produce unexpected results. Nevertheless, when used properly, the capability will produce accurate and useful results. Forecasts allow you to predict income and expenses, and therefore profitability, based on assumptions about rates of growth or decline in business results. Forecasts are different from budgets. Budgets are plans for specific time periods, which often take into account assumptions about growth and are then compared to actual results. But forecasts project results, potentially for many time periods, based on a fixed set of assumptions. They can, in fact, be converted into budgets.

Businesses that keep inventory at more than one store or warehouse may need to track availability by geographic location. Manager can do this with inventory locations. By default, all inventory items in Manager are in an automatic location named Unspecified. This location cannot be edited or deleted and does not appear in the list of inventory locations; but, inventory items can be transferred from it to other locations using the Inventory Transfers tab.

User permissions control what restricted users of the server or cloud editions can see and do in Manager. Once restricted users have been created and given access to a business, they will be able to log in.

By default, Manager operates without any designated currency. No currency symbols are displayed on forms or reports. If your business operates entirely in a single currency, this may be sufficient. You can, however, set a base currency. You must set a base currency if you will be using foreign currencies. Manager also allows you to

define foreign currencies.

In Manager, you can customize the date format to match your culture or local business practices. Date options include day, month, and year format and order.

In the Settings tab, click the Date & Number Format link. In Manager, you can also set the time format to match your culture or local business practices. Time format options include digit group size and AM/PM annotation. Manager uses and displays time only in the History file.

To save time, you can import bank statement transactions instead of manually entering them.

Receipt rules are decision criteria you define so Manager can automatically categorize or post receipts to correct accounts and payers when you import bank statements.

Payment rules are decision criteria you define so Manager can automatically categorize or post payments to correct accounts and payees when you import bank statements.

This is a mechanism to allow a more compact cash flow statement. Rather than showing every single account, groups can be shown instead.